Document ID’s

YEAR

(yyyy) Enter four digit year of publication or completion

Document Numbering System

by | Aug 3, 2017 |

Type of Publication

A Pamphlet, Flyer, Brochure
I Issue Paper
B Book
N Non-R&D Special Study
P Presentation
W White Paper

Serial Number

A unique four digit sequential number for each year (yyyy)

Revisions

ALPHA – Enter an alpha (A-Z) for revisions or new version if published in same year (yyyy)

Distribution Codes (Assigned by Author of Document)

Distribution Codes (Government)

A – Approved for public release: distribution unlimited.
B – Distribution authorized to U.S. Government Agencies (reason) (date of determination). Other request for this document shall be referred to (controlling DoD office).
C – Distribution authorized to U.S. Government Agencies and their contractors. (reason) (date of determination). Other request for this document shall be referred to (controlling DoD office).
D – Distribution authorized to Department of Defense and U.S. DoD contractors only (reason) (date of determination). Other request for this document shall be referred to (controlling DoD office).
E – Distribution authorized to DoD components only (reason) (date of determination). Other request for this document shall be referred to (controlling DoD office).
F – Further dissemination only as directed by (controlling office) (date of determination) or higher DoD authority

Distribution Codes (Non-Government)

W – Client – Approved for public release: distribution unlimited. (Must have client release form)
X – Client Proprietary – Further dissemination only as directed by (controlling office) (date of determination) or Client
Y –   SHEPRA – Approved for public release: distribution unlimited.
Z – SHEPRA – Further dissemination only as directed by (controlling office) (date of determination)

Other Instructions

Titles – should be the same as document unless classified, restricted, otherwise use and abbreviated title.
Date – the actual date of the document.
Abstract – short description that is approved for public release.
Client – “[Name of client]” or “Government Client” or “Commercial Client” or “SHEPRA, Inc.”

Client Types

Small Commercial Company
Large Commercial Company
Federal Agency
Military Services
Department of Defense
SHEPRA Internal
DoD Agency
Large Consulting Firm
Large Manufacturer